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What to weed
Weed items over 10 years with consideration given to subject area, and frequency of editions. Video cassettes are being replaced with DVD's. The Dewey table attached should be used as a general guide with referral to circulation statistics.
Reference / Reserve / Overnight Items
When titles are replaced with the latest editions, the older edition is circulated in the general collection on 1 week or 4 week loan periods depending on the currency of the edition, copies already held, and popularity of the item.
If a new edition is only published every 5-8 years then the edition that is 10-12 years old is not discarded. However if a new edition is published more frequently, for example every 2-4 years, then the older edition may be discarded with consideration to holdings of branch libraries, duplicates and multiple copies. Duplicate copies are allocated to branch libraries.
Items not circulated in the last 8 years.
Items that are 10 years old and not circulated within the last year.
Worn-out texts are weeded whose pages are torn, tatty, dirty, dog-eared; missing or defamed pages; frayed or broken spines or shoddy binding.
DVDs and Compact discs with deep scratches or warps are weeded
Dictionaries / Almanacs / Manuals / Yearbook
Recent edition held in reserve and older edition in general collection for 10 years. Other editions are to be weeded.
Items that are NOT to be discarded
Hunter New England Local Health District publications
Year books / Dictionaries / Almanacs
•Most recent edition for Reference, older items circulated in the general collection
•Keep 10 years
•Speciality dictionaries - not discarded
What to do with discarded items
HNE Health Libraries items:
University of Newcastle Items:
As per HNE Health Libraries items
•Monographs / Audiovisual items -make a discard sign so that patrons know the item is ‘free’
•Destroy - if item is unsalvageable or information is incorrect or out-dated
Review of weeding guideline
To maintain a current and relevant collection library staff will continuously withdraw items from the collection that meet the library’s weeding criteria.
This guideline will be formally reviewed every 2 - 3 years by the Resources Librarian with assistance from the Library Manager and revised as required.
This acronym summarises what to look for when weeding the collection
M - Misleading and/or factually inaccurate information.
U - Ugly. This refers to the physical condition of the collection. Items that are worn and beyond repair are weeded
S - Superseded. New editions or another recent title should replace obsolete, out- of-date materials. Obsolescence occurs much more rapidly in some subject areas than others. Some areas like anatomy are timeless; others like technology change frequently.
T - Trivial and of no discernible value. This includes items that are no longer on standard lists of recommended materials.
Y - Your particular collection has no use for this material because the content or format is irrelevant to the needs of the library’s clientele.
Subject specific criteria
This page was last updated on
03 October 2019